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We are currently looking for a Venue Coordinator to work closely with the Company Coordinator to support the venue upkeep and our hires activity. This will include both internal and external communications to ensure the venue is in good condition for all programmes and events. You will support the Company Coordinator in planning, preparing and managing events on site. This role is suitable for someone who is enthusiastic, pratical and willing to learn. 

This is an exciting opportunity to work on an eclectic mix of events and live art programme at a unique venue in Leeds. Across all aspects of our activity including performances, studios and events. Find out more about CLAY here.

Equal opportunities form downloads

Venue Co-ordinator Role Downloads


This role will support the Company Coordinator & Director in delivering activity and is largely site based. The role requires some flexible working hours, including some evening and weekend work to support shows and projects. Hours can be discussed in interviews. Must have a UK valid drivers licence. 

Deadline for application 6pm on the 10th April 2023. Interviews on the 19th of April.






Please read the full Role Specification before applying, available for download above

Submitting an application: Please send us a CV and a cover letter including why you think you are suitable, and what you would like to bring to the role. 

Please do take a look at our website and contact us if anything is unclear or if you need support in making your application. 

If you would prefer to make an application by video or voice recording, it should be no longer than 5 minutes and provided as a Google link. In the video, please tell us: 

• Your name, postal address, phone number and email address;
• Why you are interested in this role;
• What skills, knowledge and experiences you have that are relevant to the role;
• Self-describe any barriers you may face
in this role.


Please submit CVs and cover letter & equal opportunities monitoring form to with JOB in the subject line by 6pm on the 10th April 2023.
The monitoring form can be found here

Interview questions and the process will be sent to you in advance of the interview, in order to give you time to prepare. 

We will inform all candidates on the outcome of their application by the 13th April 2023 and interviews will be held on the 19th April 2023.

Main Duties and Responsibilities 


  • Oversee the CLAY venue, ensuring the space is fully equipped, well organised and fit-for-purpose;

  • Liaise with the cleaning provider to ensure that cleaning standards are maintained at all times

  • Responsible for annual fire drill and keeping fire safety records up to date

  • Keep fire safety regulations up to date and book annual maintenance, security and fire alarm services and arranging any repairs

Evet Management 

  • Assist the CLAY team with project work e.g. in house programmes or commissioned events off site

  • Advertise & manage CLAY’s commercial hires

  • Event manage commercial hires

  • Drafting of risk assessments for events & hires

  • Upkeep of the bar, including stock counts and restocking 

  • Engaging freelance workers for projects and events including cleaning, front of house and technical staff. 

Company Development 

  • Work with the leadership team on the development and implementation of income generation strategy and systems including maintaining the building for hires, events and the Studio community

  • Management & Advertisement of membership (including maintaining the community of  studio members) and new approaches to ticketing;

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